> For the complete documentation index, see [llms.txt](https://docs.allganize.ai/allganize-alli-works-userguide-en/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.allganize.ai/allganize-alli-works-userguide-en/integrations/sharepoint-integration/notes-when-integrating-sharepoint.md).

# Notes when integrating SharePoint

**1. Verify Application Administrator privileges within Entra**

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2Fh1RxUpW25haUvSAKv0Hr%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.07.07.png?alt=media&#x26;token=87c004b7-daa2-4cd3-8ddf-62c7601ec468" alt=""><figcaption></figcaption></figure>

When integrating Alli with SharePoint, an approval popup may appear. This is because the integration account **does not have Application Administrator privileges within Entra**granted. In this case, you need to reset the privileges for that account within Entra.

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2FKPbL4YEM748IcNLqXyZs%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%201.17.53.png?alt=media&#x26;token=ef75c815-4b30-4a61-ab50-a89d28ced509" alt=""><figcaption></figcaption></figure>

**How to set:**

* Grant the account you want to integrate with Alli (Entra account) **Application Administrator** privileges.

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2FgXVAXeaLPoHIGPY3jheH%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.13.48.png?alt=media&#x26;token=28203446-2da9-4d11-9a0f-9bfee606e6d9" alt=""><figcaption></figcaption></figure>

* Once the privileges are granted, the screen above will appear when you click the integrate button. Click the 'Accept' button.

***

#### 2. Verify Site Collection Administrator in SharePoint <a href="#pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-2.-verify-site-collection-administrator-in-shar" id="pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-2.-verify-site-collection-administrator-in-shar"></a>

If user or group information cannot be retrieved from a specific SharePoint site, **check the site collection administrator privileges**because without this permission some information may not display correctly during integration.

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2FPvyfpPVfRxNBAcARaD9R%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.15.36.png?alt=media&#x26;token=242f459f-2605-43fd-bba3-08ee05dfdab1" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2FGJgpZ96sQ1iqFVDCGOuF%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.14.52.png?alt=media&#x26;token=fcbcc8af-98d7-487d-88e6-e56de6a985e0" alt=""><figcaption></figcaption></figure>

**Where to configure:**

* SharePoint Site Settings > **Site Access** > **Advanced access settings** > **Site collection administrator settings**

> Note: Advanced access settings are not visible to all members and can only be accessed by administrators with higher privileges. If necessary, additionally confirm with the SharePoint administrator whether the permissions have been applied.

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2FeqY4wtVNVt4HEmQHHJpA%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.16.12.png?alt=media&#x26;token=8fadfe78-d5ae-491b-aada-5c24ea3c4720" alt=""><figcaption></figcaption></figure>

**How to set:**

* Enter the account you want to integrate with Alli in the site collection administrator field.

***

#### 3. Check Everyone Except External Users (special group) on folders and files <a href="#pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-3.-check-everyone-except-external-users-special" id="pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-3.-check-everyone-except-external-users-special"></a>

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2F8qa5357Zur1HB1lnkDu9%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%201.23.05.png?alt=media&#x26;token=3de06990-54c6-49f3-b092-4a0fd7db0c52" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2Fjpdg29YTl4P74h9wwXb1%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%201.22.50.png?alt=media&#x26;token=862e80ea-8540-4f45-a6f4-35b8e6611cba" alt=""><figcaption></figcaption></figure>

If the **"Everyone except external users"** permission is applied to SharePoint files and folders, **all users will also have access**in Alli.

* Files/folders with this permission will have the "All members of this project can view" option enabled in Alli during integration.

***

#### 4. Handling when folder or file names are duplicated <a href="#pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-4.-handling-when-folder-or-file-names-are-dupli" id="pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-4.-handling-when-folder-or-file-names-are-dupli"></a>

In SharePoint, multiple folders with the same name can exist in the same location. Because Alli does not support folders with identical names in the same location, during integration the site name and folder name are handled as follows.

![](https://1992034230-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FhfOaW8xkP2ul7rAY1EBF%2Fuploads%2F429pKBcUVdr5Od9n5U1i%2F%E1%84%89%E1%85%B3%E1%84%8F%E1%85%B3%E1%84%85%E1%85%B5%E1%86%AB%E1%84%89%E1%85%A3%E1%86%BA%202025-11-25%20%E1%84%8B%E1%85%A9%E1%84%92%E1%85%AE%202.19.49.png?alt=media\&token=9d9a64ec-f459-43d4-a5bf-859e112d9269)

* The unique site URL is shown in parentheses after the site name.
* A unique hash value is shown in parentheses after the folder name.

***

#### 5. If only certain files fail to integrate, check file size <a href="#pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-5.-if-only-certain-files-fail-to-integrate-chec" id="pdf-page-4fe730061faeb940ed3f95e08b907ff4d7f0d4e9-id-5.-if-only-certain-files-fail-to-integrate-chec"></a>

* Alli supports up to 50MB per file. If the file you want to integrate exceeds 50MB, that file may fail to integrate, so if there are documents that must be integrated into Alli, please check the individual file sizes.